CHARTER AND BYLAWS
OF THE
MENLO PARK NEIGHBORHOOD ASSOCIATION
(revised August 11, 2014)
This neighborhood association is formed to promote a
meaningful and lasting relationship among neighbors and to promote the
enhancement of the urban lifestyle found within and between this neighborhood
and other neighborhoods.
ARTICLE I. NAME AND
BOUNDARIES
This neighborhood association shall be known as the Menlo
Park Neighborhood Association.
The area served by the Menlo Park Neighborhood Association
is bounded as follows:
North: South side of
St. Mary's Road from the Freeway to Silverbell Road.
East: Freeway
from the south side of St. Mary's Road to the north side of 22nd Street.
South: North side
of 22nd Street from the Freeway to the foot of A Mountain.
West: A Mountain,
Tumamoc Hill to the south side of Anklam Road. East side of Silverbell Road
from the junction of Anklam Road to the south side of St. Mary's Road.
But not to include those neighborhood associations
previously formed within these boundaries unless by consent. (Panorama Estates).
As of association meeting on July 14, 2005, the area known
as Barrio Kroger Lane, with the following boundaries, is no longer included:
North: Simpson St./Mission
Lane, from the Santa Cruz River to the Julian Wash drainage.
East: The Julian Wash Drainage, from Simpson St/Mission Lane
to 21st St. To include all residences
between Simpson and 19th Streets. (Additional clarification to
Simpson and 19th streets as of Association Meeting on January 11, 2007)
South: 21st St. on both the North and South sides, from
Julian Wash drainage to Santa Cruz Lane.
West: Santa Cruz Lane (extended) from 21st St. North to the
Santa Cruz River and then the Santa Cruz River to Simpson St/Mission Lane.
The place where the principal office of the corporation is
to be located is in the City of Tucson, Pima County, AZ.
ARTICLE II. PURPOSES
The purpose for which this association is formed is to
promote, encourage and sponsor activities and projects of cultural, historical
or archaeological importance within the Menlo Park neighborhood; to create an
awareness of the uniqueness of the area; to improve the neighborhood, to
maintain and enhance its aesthetic qualities, and ensure that it continues to be a quality residential
neighborhood.
To provide a vehicle for neighborhood planning where open
land exists which shall be in keeping with the character of the
neighborhood. This planning shall
include uses which shall enhance the lifestyle of the neighborhood.
To provide for desirable neighborhood improvements.
To influence location of businesses and services in the area
which are compatible with the
residential character of the neighborhood and to promote the existing
businesses of the neighborhood.
To protect and enhance neighborhood schools, parks, churches
and other social and recreational facilities.
To encourage the revitalization and preservation of inner
city neighborhoods of Tucson, AZ.
To maintain the commuter arterial designation of streets and
oppose developments which would cause a measurable increase in traffic hazards
for schools, churches and residents in adjoining neighborhoods.
BYLAWS
ARTICLE III.
MEMBERSHIP
A Voting Member shall be a person who resides or owns real
property within the Menlo Park
Neighborhood. A voting member shall be entitled to one vote providing that
member is current and in good standing. However, each person who attends a
Menlo Park Neighborhood Association meeting as a Voting Member or as a representative
of a business, agency, or organization who is a Voting member and/or represents
one or more businesses, agencies, or organizations who are Voting members,
shall be entitled to no more than one vote.
An Associate Member shall be a person, business, agency, or
organization other than a property ownerinterested
in the progress of this neighborhood or of the association, and shall not be
accorded any voting rights.
Dues will be determined by the Neighborhood Association. Any
membership, whether Voting or Associate, shall expire at the end of each
calendar year
ARTICLE IV. OFFICERS
The officers of this association shall hold office for a
term of one year or until their successors are elected. The term of office
shall begin at the close of the Annual Meeting. The duties of the officers
shall be a follows:
The President shall call and preside at all meetings, shall
act for and in behalf of the membership of the association, shall appoint any
special committees necessary for the
business of the association and shall act as official spokesperson of
the association. The President shall implement decisions of the association.
The Vice President shall, in the absence of the President,
assume all the duties of that office.
The Vice President shall be responsible for observance of Robert’s Rules
of Order .
The Secretary shall keep a permanent record of all formal
meetings and all legal documents and legal transactions of the association. The
Secretary shall transcribe the minutes
of each meeting and shall transfer one copy of each set of minutes to the
President and to the Historian of the association. Copies shall be transferred
as herein described within twenty-five (25) calendar days of the respective
meeting occurrence. The Secretary shall be responsible for information regarding
public relations and fund raising.
The Treasurer shall keep in his possession all receipts and
a permanent record of all financial business of the association. An up-to-date
financial report shall be submitted at each meeting. The Treasurer shall be
responsible for collecting dues. The Treasurer shall be responsible for
membership status.
The News Letter Editor/Historian shall create a regular
newsletter and shall keep a permanent record of all items, publicity and
history of the association.
The Parliamentarian shall help the presiding Officer in
running any meetings, and assure conformance to Roberts Rules of Order and any
special rules of order the association has adopted.
An officer shall not be limited in the number of consecutive
terms in any one office, and no member shall hold more than one office at a
time
All records of the Officers are the property of the
Association.
ARTICLE V. COMMITTEES
Committees shall be: Any committee found necessary by the
Neighborhood Association.
Committee chairs shall be appointed by a majority vote of
the Neighborhood Association.
The President. shall be an ex-officio member of all
committees, and shall appoint any special committees necessary for the operation of the business of
the association.
ARTICLE VI. MEETINGS
Membership meetings shall be held regularly as agreed by the
association.
The Voting Members present shall constitute a quorum and
shall include a minimum of five members including 3 officers.
At least a ten (10) day notice shall be provided in advance
of any membership meeting .
The September membership meeting shall be the Annual
Meeting. The purposes of this meeting
shall be 1) the presentation of the Annual Reports of all the Officers, 2) the
election of officers, and 3) the installation of officers elected.
Any officer of the Menlo Park Neighborhood Association who
is absent for three (3) consecutive meetings of the association may be subject to elimination.
ARTICLE VII. FISCAL RESPONSIBILITY
Withdrawal of funds of the association may not be made
without at least two of the signatures of any of the five officers, one of
which must be the treasurer.
All withdrawals must have the majority approval of the
Neighborhood Association.
A contingency fund of $25.00 shall be established for the
purpose of maintaining the everyday operating expenses of the association
defined as postage, miscellaneous expenses of meetings and meeting places. The
Treasurer must have approval of the Neighborhood Association to renew the
contingency fund. Financial records and
funds of the association shall be audited at least once a year or as necessary
, by a committee of a least two members of the Neighborhood Association,
appointed by the President and before a new Treasurer takes office.
ARTICLE VIII.
PARLIAMENTARY AUTHORITY
The rules
contained in the current edition of Robert's Rules of Order shall govern the Association
in all cases to which they are applicable and in which they are not inconsistent
with the Charter and Bylaws and any special rules of order the association may adopt.
ARTICLE IX. AMENDMENT
OF BYLAWS
These bylaws may be amended in concurrence with or upon
recommendation of the Neighborhood Association by a two-thirds (2/3) majority
of a quorum.
Proposed amendments shall be sent to all members of the
Association at least ten (10) days in advance of the meeting where action is to
be taken or shall be read at the preceding meeting.
Changes in Boundaries as defined in Article I will need to
meet the following requirements:
Requesters need to present a petition including more than
51% of the property owners in the area
to be changed. Such petition needs to show the names, addresses, phone
numbers and dates of signatures. The petition shall be signed by the petition
carrier and shall have been completed within a timely manner of 180 days or
less.
Such petition needs to be presented at a regular meeting of
the Association, to the Secretary.
The petition will be verified by the Secretary for proper
and valid signatures, and the findings will be presented at the next regular
meeting of the Association.
Changes in Boundaries shall only occur along Natural
Boundary Lines (such as: Major Streets, Highways, Rivers and Major Washes,
Major non-residential Land Holdings).
Such boundaries will be agreed upon by a major majority of members
present at a meeting advertised for such agenda item as per Article VII parts 1
and 2.
A minimum of 60 property parcels
will be required in the area requesting the change of boundary, unless extenuating
circumstances can be proven to show that
60 parcels is not warranted.
These requirements cover areas that wish to join the
Association or to be removed from the Association.
ARTICLE X.
INAUGURATI0N
The Menlo Park Neighborhood Association and these, its
Charter and Bylaws are hereby inaugurated and ratified on this date of December
3, 1994 by the signatures of its founding officers.